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4 Administrative Assistant Courses to Advance Your Career

Posted on June 12, 2022June 14, 2022 by Arthur Torres

Administrative assistants typically use a wide range of skills in their daily work. There are many ways that administrative assistants can work to develop these skills, one of which is taking educational courses. Pursuing these courses can make you be a more attractive job candidate and perform better at your job.

In this article, we discuss the role of an administrative assistant, along with the courses you can take to help you get started with this career.

What does an administrative assistant do?

Administrative assistants perform various duties in an office and help management. They may organize files, schedule meetings or appointments, answer phones, send emails, order office supplies, enter information into a database, take notes and more. The specific responsibilities of an administrative assistant vary from employer to employer, depending on what that employer needs. Generally, administrative assistants provide support to the managers of an office and the staff.

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Administrative assistant skills

Here are some of the most common skills administrative assistants rely on during their daily work:

Communication

Administrative assistants regularly communicate with managers, coworkers and clients. They may answer phones, respond to emails, participate in meetings and take notes. These tasks and others require strong verbal and written communication skills. Administrative assistants are able to listen to others and remember key information. They can also effectively communicate themselves, getting key points across either in writing or verbally.

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Word processing

Creating documents is a common responsibility for administrative assistants. For this, they typically rely on word-processing software. Administrative assistants are strong typists and know how to make use of the various tools within word-processing applications. For example, an administrative assistant may take notes during a meeting, then send a copy to all meeting participants afterward.

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Data entry

Data entry requires strong computer skills and attention to detail. Administrative assistants may update spreadsheets or databases on behalf of a manager or someone else within the office. They’re comfortable working on a computer for long hours and ensuring the accuracy of their data entries throughout.

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Math

It’s common for administrative assistants to use math throughout their day. For example, some administrative assistants help with bookkeeping for an office, while others may buy supplies for the office based on a budget. It’s helpful for most administrative assistants to have basic math skills, while some positions require more advanced knowledge of areas like accounting.

Organization

Administrative assistants help managers stay organized. They schedule meetings, organize documents, prepare presentation materials and help managers remember important information. To assist management most effectively, administrative assistants rely on strong organization skills. They keep their workspace clean and organized, have a system for storing important documents and know how to use different software applications, like shared calendars.

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Time management

Administrative assistants know how to prioritize important tasks and ensure they allow enough time to complete all of their tasks. It’s important for administrative assistants to have strong time management skills because management relies on them to be ready on time. Administrative assistants also help managers with their time management, helping them to create sustainable schedules and set agendas for the day.

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4 certification courses for administrative assistants

If you’re interested in working as an administrative assistant, here are some certification courses that may help you:

1. Certified Administrative Assistant (CAA)

The Certified Administrative Assistant certification comes from the National Career Certification Board (NCCB). The goal of this certification is to prepare individuals for a career as administrative assistants or secretaries in a range of industries. To earn this certification, individuals pass an exam the NCCB provides.

There are several ways you can prepare for this exam, and one option is taking the Administrative Assistant Certificate course from LaGuardia Community College. This community college in New York provides training on all the topics the NCCB exam covers. If you can’t attend these classes, you may find other schools near you that offer a similar course. You can also prepare for the exam on your own if you purchase the textbook.

2. Certified Medical Administrative Assistant

If you wish to work as an administrative assistant within the medical field, consider becoming a Certified Medical Administrative Assistant. People with this certification can help keep health care offices running efficiently and help provide patients with information. This certification comes from the National Healthcareer Association.

The eligibility for this certification includes completing a medical administrative assistant training program within the past five years or having one year of supervised work experience in the medical administrative assistant field within the past three years. If you meet these requirements, you can apply for the exam on the NHA website. There are also practice exams and study materials available to help you prepare.

3. Microsoft Office Specialist

It’s common for administrative assistants to rely on Microsoft Office applications for their daily tasks. For example, they may take notes in Microsoft Word, enter data into a Microsoft Excel spreadsheet or help create a presentation in Microsoft PowerPoint. Microsoft offers several certifications related to the programs within Microsoft Office. Earning one of these certifications allows you to demonstrate your familiarity with the program to potential employers. Some certifications to explore from Microsoft include:

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    Microsoft Office Specialist: Excel Associate (Excel and Excel 2019)

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    Microsoft Office Specialist: Microsoft Word Expert (Word and Word 2019)

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    Microsoft Office Specialist: PowerPoint 2013

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    Microsoft Office Specialist: Outlook 2013

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    Microsoft Office Specialist: Excel Associate (Excel and Excel 2019)

  • Microsoft Office Specialist: Excel Associate (Excel and Excel 2019)

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    Microsoft Office Specialist: Microsoft Word Expert (Word and Word 2019)

  • Microsoft Office Specialist: Microsoft Word Expert (Word and Word 2019)

  • .css-1g5t2dl{font-family:”Noto Sans”,”Helvetica Neue”,”Helvetica”,”Arial”,”Liberation Sans”,”Roboto”,”Noto”,sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}html[lang=ja] .css-1g5t2dl{font-size:1rem;line-height:1.75;}@media screen and (min-width: 62em){.css-1g5t2dl{font-size:1.25rem;margin-top:2.5rem;}}

    Microsoft Office Specialist: PowerPoint 2013

  • Microsoft Office Specialist: PowerPoint 2013

  • .css-1g5t2dl{font-family:”Noto Sans”,”Helvetica Neue”,”Helvetica”,”Arial”,”Liberation Sans”,”Roboto”,”Noto”,sans-serif;font-weight:inherit;color:#595959;font-size:1.25rem;line-height:1.5;color:#2d2d2d;margin-bottom:0;font-size:1rem;margin-top:1.5rem;}html[lang=ja] .css-1g5t2dl{font-size:1rem;line-height:1.75;}@media screen and (min-width: 62em){.css-1g5t2dl{font-size:1.25rem;margin-top:2.5rem;}}

    Microsoft Office Specialist: Outlook 2013

  • Microsoft Office Specialist: Outlook 2013

    4. Certified Bookkeeping Professional

    Some administrative assistants may perform bookkeeping tasks. With this certification, you can demonstrate your familiarity with producing and managing financial records for a business. Because you don’t need a license to work as a bookkeeper, earning this certification can help highlight your ability to potential employers.

    Two organizations offer bookkeeping certifications, which are the National Associate of Certified Public Bookkeepers and the American Institute of Professional Bookkeepers. To earn either of these certifications, individuals pass a four-part exam. For the certification from the NACPB, people also have either an associate or bachelor’s degree in accounting to take the exam. If you don’t meet these requirements, you can earn eligibility if you complete a course from the NACPB.

    Career outlook and salary for administrative assistants

    According to Indeed data, the national average salary for an administrative assistant is .css-1v152rs{border-radius:0;color:#2557a7;font-family:”Noto Sans”,”Helvetica Neue”,”Helvetica”,”Arial”,”Liberation Sans”,”Roboto”,”Noto”,sans-serif;-webkit-text-decoration:none;text-decoration:none;-webkit-transition:border-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),background-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),opacity 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-style 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-width 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-radius 200ms cubic-bezier(0.645, 0.045, 0.355, 1),box-shadow 200ms cubic-bezier(0.645, 0.045, 0.355, 1),color 200ms cubic-bezier(0.645, 0.045, 0.355, 1);transition:border-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),background-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),opacity 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-color 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-style 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-bottom-width 200ms cubic-bezier(0.645, 0.045, 0.355, 1),border-radius 200ms cubic-bezier(0.645, 0.045, 0.355, 1),box-shadow 200ms cubic-bezier(0.645, 0.045, 0.355, 1),color 200ms cubic-bezier(0.645, 0.045, 0.355, 1);border-bottom:1px solid;cursor:pointer;}.css-1v152rs:hover{color:#164081;}.css-1v152rs:active{color:#0d2d5e;}.css-1v152rs:focus{outline:none;border-bottom:1px solid;border-bottom-color:transparent;border-radius:4px;box-shadow:0 0 0 1px;}.css-1v152rs:focus:not([data-focus-visible-added]){box-shadow:none;border-bottom:1px solid;border-radius:0;}.css-1v152rs:hover,.css-1v152rs:active{color:#164081;}.css-1v152rs:visited{color:#2557a7;}@media (prefers-reduced-motion: reduce){.css-1v152rs{-webkit-transition:none;transition:none;}}.css-1v152rs:focus:active:not([data-focus-visible-added]){box-shadow:none;border-bottom:1px solid;border-radius:0;}$49,287 per year.css-r5jz5s{width:1.5rem;height:1.5rem;color:inherit;display:-webkit-inline-box;display:-webkit-inline-flex;display:-ms-inline-flexbox;display:inline-flex;-webkit-flex:0 0 auto;-ms-flex:0 0 auto;flex:0 0 auto;height:1em;width:1em;margin:0 0 0.25rem 0.25rem;vertical-align:middle;}. Common benefits include health insurance, 401(k) matching, retirement plans and continuing education credits. The Bureau of Labor Statistics doesn’t project any growth in job opportunities for this profession from 2020 to 2030, meaning this career field may become more competitive. However, being an administrative assistant may help you develop transferable skills for many other careers.

    For the most up-to-date salary information from Indeed, click on the link(s) provided.

    Please note that none of the companies mentioned in this article are affiliated with Indeed.

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